Why this matters 

A clear agenda keeps meetings focused and ensures everyone knows what is being discussed and decided. 

Using a consistent agenda also supports good governance and transparency. 

What to include 

• Meeting details (date, time, location) 
• Attendance and apologies 
• Confirmation of previous minutes 
• Items for discussion 
• Items for decision 
• Reports 
• General business 
• Next meeting date 

How to use this template 

• Some constitutions or by-laws require a set agenda to be followed 
• Prepare the agenda with the president 
• Share it ahead of the meeting 
• Clearly mark items that require a decision