P&C constitutions have a reputation for being dry, intimidating or something you only look at once a year. In reality, they’re one of the most important tools a P&C has for making good decisions and avoiding conflict. 

Over time, we see the same misunderstandings come up again and again. Clearing these up early can save P&Cs a lot of stress later on. 

Here are eight of the most common myths about P&C constitutions — and what’s actually true. 

Myth 1: The constitution is only relevant at the AGM 

Reality: 
Your constitution applies all year round. It sets out how meetings are run, how decisions are made, who can vote, and how the association operates day to day. Referring back to it during the year helps prevent disputes and confusion. 

Myth 2: The president or executive can override the constitution 

Reality: 
No one can override the constitution. Office bearers and committees must operate within it at all times. Decisions made outside the constitution may be questioned or challenged, which can expose the association to risk. 

Myth 3: The constitution tells us exactly what to do in every situation 

Reality: 
A constitution sets the rules and boundaries — it doesn’t provide step-by-step instructions for every decision. Many situations still require judgement, discussion and agreement by members, guided by the constitution rather than dictated by it. 

Myth 4: If it’s how we’ve always done things, it must be allowed 

Reality: 
Past practice does not override the constitution. Just because something has been done a certain way in the past does not mean it complies with the current rules. 

Myth 5: Changing the constitution is too hard and best avoided 

Reality: 
Constitutions are meant to be reviewed and updated when they no longer reflect how the association operates. While there is a formal process, making changes can strengthen governance, reduce risk and make things run more smoothly. 

Myth 6: Only office bearers need to understand the constitution 

Reality: 
All members benefit from understanding the constitution, particularly those who attend meetings or vote on decisions. Shared understanding supports transparency, fairness and confidence in decision-making. 

Myth 7: The constitution belongs to the committee 

Reality: 
The constitution belongs to the association and its members. Committees are responsible for applying it, but members collectively own it and approve any changes. 

Myth 8: The constitution is just a formality and doesn’t really matter 

Reality: 
A constitution is a legal document. It underpins the association’s incorporation, decision-making authority and compliance. Ignoring it can create real problems for a P&C and its community. 

Why this matters 

When P&Cs understand and follow their constitution: 

• decisions are clearer and easier to defend 
• disputes are less likely to escalate 
• members are more confident in how things work 

When the constitution is misunderstood or ignored, even well-intentioned decisions can unravel. 

If you’re unsure how your constitution applies in practice, or whether it still reflects how your P&C operates, it’s worth taking a closer look. 

👉 Learn more: Understanding your P&C constitution